Plan a CWD drop-off that connects the animal, sample and result

Start with the actual animal and trip

Make a small private submission card before loading the vehicle. Record species, harvest location information, licence category and who is responsible for this sample. Use the current provincial instructions to work out what applies to that animal; a previous trip or a companion’s arrangement is only a lead. This explainer was reviewed on November 2, 2026. It organises the work without reproducing a changing deadline or declaring a receiving site open.

Connect the official instructions to a usable destination

Follow the receiving-location link from the provincial CWD page. Check the exact site name and approach, then confirm any relevant receiving arrangements before travelling. A map pin alone cannot tell you whether space is available when you arrive. Choose a second official contact to ask if the first destination cannot receive the sample; do not turn an unrelated freezer or office into an improvised drop-off.

Keep one sample and one record together

The provincial process uses a CWD tracking number. Follow its current registration and identification instructions, keeping a private copy you can retrieve later. For a group, organise one record at a time and read the identifier back against the corresponding animal before sealing the prepared package. Give the person making the journey the necessary submission information without circulating everyone’s documents in a public group.

• Match animal, registration identifier and package before departure.
• Keep the receiving instructions available during the journey.
• Record who delivered the sample and the delivery date.

Make the delivery part of the cold-chain plan

Write the intended sequence from preparation to receiving point alongside the meat-cooling and transport plan. Include the confirmed approach, travel time and the point at which you must call for clarification. If the chosen service cannot accept the sample, follow its instructions and revise the route deliberately. The label on a cooler does not establish the temperature or condition of its contents; keep actual handling records separately.

Close the loop when information returns

Save the tracking number with the relevant animal record and use the official results instructions for follow-up. A submitted sample and a completed result are different states. Keep packages traceable to their animal while a result or advice is pending, and ask the responsible service when an identifier, result or next step is unclear. Finish by recording the response and any action taken, rather than leaving an unexplained screenshot in your phone.